The PFC Family Resource Center is pleased to make four community meeting rooms available to the public for a minimal fee. Conference rooms are available from 8:00am – 8:30pm, Monday through Friday, and 8:00am – 5:30pm on Saturday.

Available Conference Rooms

  • Conference Room 414 – located on the first floor – capacity of up to 25
  • Conference Room B – located on the second floor – capacity of up to 25
  • Multi-Purpose Room – located on the second floor – capacity of up to 50
  • Charles Morris Room – located on the second floor – capacity of up to 75

Conference Room Scheduling

  • Partnership for Children events – booking allowed up to 6 months prior to the event date
  • PFC Family Resource Center tenants – booking allowed up to 4 months prior to the event date
  • Outside agencies – booking allowed up to 3 months prior to the event date

Priority of Use

Conference room requests are booked in advance based on priority of use.

  • First priority is given to events sponsored by the Partnership for Children
    • PFC generated meetings
    • Events jointly sponsored by PFC and affiliated groups
    • Events jointly sponsored by PFC and community groups
  • Second priority is given to PFC Family Resource Center Partnering Organizations
  • Third priority is given to like-mission nonprofit organizations
  • Fourth priority is given to nonprofit organizations that are not like-mission
  • Fifth priority is given to for-profit organizations

Reservation Fees

Rental fees are not applied to PFC Partnering Organizations.

  • Non-Profit Organizations are only charged to reserve conference rooms after regular business hours. After hours has been defined as Monday-Friday after 5:00pm, and Saturdays.
    • $25 per 4-hour period for rooms with a  capacity of 25.
    • $50 per 4-hour period for rooms with a capacity of 50 or more.
  • For-Profit Organizations are charged conference room reservation fees for all hours, this includes during business hours, after hours and Saturdays.
    • $50 per 4-hour period for rooms with a capacity of 25.
    • $100 per 4-hour period for rooms with a capacity of 50 or more.

Request a Coherent Login

A copy of the Conference Room Policies can be found below and are available to be downloaded by clicking here

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CONFERENCE ROOM POLICIES (Please read and sign at the bottom.)

I. Point of Contact
1. There must be a point of contact identified from each organization that is in charge of scheduling rooms and ensuring that all staff understands these policies and procedures. This person will communicate with the PFCRC Operations Manager or Information Referral Assistants (IRAs) when scheduling use of the conference room. This person will be accountable for all misuse or broken policies and procedures.

II. Room Usage
1. The room that you are assigned to is the only room that you can use.
2. Conference rooms are assigned based on the number of attendees, equipment use, and availability.
3. Meetings should be professional and cannot overflow into or be heard in public areas.
4. Locked closets in conference rooms shall remain locked. These rooms can only be accessed by permission from PFC.
5. All furniture in the conference rooms are to remain in the conference rooms.
6. Conference rooms must be cleaned after use.
7. Table and chairs must be in the specified configuration at the end of your meetings. (See configurations attached)
8. All advertising/signs must be pre-approved and may not be used, posted, or hung on PFC property without permission.
9. All groups will be expected to leave rooms, facilities, and equipment used in as good or better condition in terms of arrangement, repair, and cleanliness as they were found upon their arrival.
10. PFC will not be held responsible for any damaged, stolen, or lost property stored on Partnership for Children Resource Center (PFCRC) property.
11. All lights and electrical equipment must be turned off and/or unplugged when leaving the room.
12. Damaged property, including broken furniture, must be reported immediately to IRA (front desk) or Operations Manager.
13. All trash must be put into trash receptacles, rooms cleaned up, and materials put neatly back where they were found. Garbage containing food must be placed in an external receptacle.
14. Audio Visual equipment policy and procedures must be followed when using the equipment. User accepts the financial responsibility for damaged or lost equipment.

III. Room Reservation
1. Rooms should be reserved at least one week in advance of meeting date.
2. A usage fee will be charged to organizations that are not housed within the Partnership for Children Resource Center based on the following:

Non-Profit Organizations are only charged to reserve conference rooms after regular business hours. After hours has been defined as Monday-Friday after 5:00 pm, and Saturdays.
$25 per 4-hour period for rooms with a capacity of 25.
$50 per 4-hour period for rooms with a capacity of 50 or more.

For-Profit Organizations are charged conference room reservation fees for all hours, this includes during business hours, after hours and Saturdays.
$50 per 4-hour period for rooms with a capacity of 25.
$100 per 4-hour period for rooms with a capacity of 50 or more.

3. PFC reserves the right to re-schedule or switch conference rooms for any meeting scheduled at any time. The point of contact will be notified via email or fax of any such changes.
4. Permission to use PFC conference rooms does not mean that PFC endorses the individual or organizations. PFC functions always take precedence; therefore, meeting times and locations may be changed as needed to accommodate unforeseen PFC functions.
5. All groups must leave the premises by 9:00 PM Monday-Friday and by 5:30pm on Saturdays.
6. Directions to the meeting should be given to all participates of each meeting that is held in one of the PFCRC conference rooms. It is the point of contact or facilitator’s responsibility to ensure this information is provided. As meeting rooms can be difficult to locate, it is the user’s responsibility to place a person in the main lobby downstairs to direct guests to the user’s meeting after PFC business hours.
7. The user must request AV equipment at the time of the reservation. The IRA will forward the request to IT for approval, and schedule an overview and set up of the equipment use.

IV. Safety Health and Maintenance
1. Sitting or standing on tables or standing on chairs is strictly prohibited.
2. Leaning back or balancing on chairs is strictly prohibited.
3. Groups may not adjust thermostats.
4. Combustible materials may not be brought onto any PFC property.
5. The use of alcoholic beverages and illegal drugs is absolutely prohibited in or on any PFC property. Smoking is permitted only in outside designated areas.

V. Conference Rooms Involving Children
1. Adult supervision is required at all times.
2. Parents are responsible for their own children and are required to remain with their children at all times, unless left in the care of a responsible adult, age 18 or older.
3. Children are not allowed to be left in common areas unsupervised during meetings.
4. The capacities of the rooms are limited to 12 children ages infant to 7 years.
5. Groups may have no less than 1 adult caring for 6 children over the age of 24 months. There must be one additional adult present for each child under the age of 24 months in the conference rooms. Parents having more than one child attending the conference room may be responsible for his/her own children regardless of age.
6. An incident report should be filed with the front desk in the event anyone is injured while using one of the conference rooms. The report is available at the front desk on the first floor of the Partnership For Children Resource Center. An Information Referral Assistant or the Operations Manager must be notified immediately of any injuries occurring in the conference rooms.
7. Provisions have not been made for diapering within the conference rooms. Children with diapering/ toileting needs should be taken to the public restrooms within the building. No diaper changing is allowed in the conference rooms. The adult/ child ratio must be maintained.

Have you read and agree to be bound by the Partnership for Children's Conference Room Policies? (Select from dropdown)

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